So, you have been instructed to arrange the corporate party this year, and you ask yourself, ‘Where will I find a party venue near me?”. The answer is quite easy, as you will find many venues close by simply by doing an online search, asking a party planner in the area, or asking for referrals from family and friends.
But organizing a corporate party can be challenging, so here are a few guidelines to help:
Understanding where, what, who, why and how many, you’ll be able to get the ball rolling and start planning the corporate event of the year. Also note the budget you have in mind, the theme you want to use, and any other important information. Once you have that dotted down, you can start making the arrangements.
One of the most important aspects of planning a corporate party is to find the perfect venue. This is especially true if you're planning a large corporate party, and you have to take into account things like the location, accessibility, layout, amenities, and more. You can always make an appointment with various venues and visit them in person to see exactly what they have to offer and what the venue looks like. Once the venue has ben finalized you’ve made the most important decision already, and the rest of your planning can continue.
Once you have found your date and you have chosen you venue, diarise it. Set the date in your calendar and work your way back to make a list of all the details you still have to finalize before then. Once you have a date, your event is officially in planning, and you can make sure that you have enough time available to take care of all the necessary arrangements to ensure that your corporate party is a huge success.
Now that the basics have been finalised, and you have your date and your venue, you can start with the invitations. For this to happen, you need to have a guest list with the details of everyone you want to invite. Make sure that you include all the relevant details on the invitation, including any specific dress code or theme that needs to be kept in mind. Remember to send out your invitations in time, so that you leave enough time for guests to RSVP and plan for the event. A corporate event can be a big party, so enough time is needed for everybody to prepare. A good rule of thumb is to anticipate a 30 percent cancellation rate, so keep this in mind when you plan your corporate party. In most cases, not everyone can attend.
When you send out your invitations, make sure that you leave room for your guests’ needs to be met. Your clients have to be accommodated, so allow them to make a note of any special needs they have, for example any dietary requirements you need to know about. If you make them feel special, they will more likely respond and look forward to attending your corporate party.
Go through the evening in your head, and start by your guests arriving, who will greet them, where will they be seated, will refreshments be served, will there be an open bar, and keep in mind that you need to perhaps book entertainment as well. Make a list of everything that you think you will still need, so that you can ensure that you've got everything covered before the big event.
At the day of the event come out make sure that you have a dedicated person or team at the door to welcome all your guests. the corporate party should always be professional, so make sure that all your guests are attended to you throughout the evening. This can include making sure that they have food or drinks when necessary, and that there are people available if they need anything. If you have a VIP guestlist, make sure that you have a dedicated team to take care of them and to ensure that all their needs are met throughout the evening. If you want a corporate party to be a huge success, which is why you should always look after your guests.
Now the time has come, so you can sit back, relax and enjoy your hard work. When you attend the party. make sure that you greet as many people as possible, and that you mingle with everyone throughout the evening. Make sure that they are enjoying themselves, and always make sure that there is enough entertainment, food and drink available. Where you once asked yourself, ‘Where will I find a party venue near me?”, the time is now finally here.
Once your event was a complete success, be sure to post an event follow-up. This can be published online or sent out as an internal notice, but it's always a good idea to share your event and give feedback to your guests. Remember to thank every guest that made the time to attend your business party, as most of them are likely some of your valued clients.
A lot of planning goes into a business event, but if done right, it can be a great addition to your business. It's a time where you can enjoy meeting with your clients and employees, in a relaxed setting that everybody can enjoy. This is often used at year-end functions, or for a special event or product launch. Regardless the amount of time he spent on this once your event is huge success, it will definitely be worth all the trouble.
If you’re wondering ‘Where will I find a party venue near me?”, contact VUK Banqueting Suite. We specialise in a variety of events, including corporate parties. Contact us to find out how we can help you to plan your entire corporate event and make sure that it is a huge success.